Conferences & Sponsorships

Terms & Conditions

  1. Participants shall be bound by the conditions, rules and regulations set forth in this agreement and any changes must be made in writing and signed by an authorised official of Summit Conferences & Exhibitions Ltd, (hereinafter referred to as SCE) who shall have full power to interpret and to make or amend these rules, provided that such amendments and additions do not operate to diminish the rights reserved for the Participants under this contract, and shall not operate to increase liabilities of its Sponsors, Agents or Employees.

  2. No Participant shall be permitted to attend unless he has paid prior to the conference all of the fees agreed to on the reverse side.

  3. Participants are expected to comply with any building regulations and any and all Government rules and regulations.

  4. Rights of a Participant shall not be assignable to any other firm or person.

  5. Phonographs, radios or other sound devices operated in a manner objectionable to the Conference Committee shall be prohibited.

  6. Participant shall not permit raffles, donations or other promotional measures that require members or guests to be present at a specified location and time, and all unusual promotional plans must be approved by the Conference Committee.

  7. Attendance hours shall be controlled solely by the Conference Committee, who will specify hours etc., and admission shall be by ticket or badge, and identification badges shall not be transferable.

  8. The Conference committee, Sponsors, SCE, its Employees or Agents are not responsible for any loss, theft or damage by fire or injury of any nature to any person or article.  Reputable watchmen will be on duty day and night, but the Conference Committee, while taking precautions against loss, will not guarantee against it and it is hereby expressly released from any liabilities for injury or damage there from.  The Participant is urged to adequately insure their property, other equipment for which they are responsible and personal effects.

  9. The Publisher of the Catalogue, the Conference Committee, Sponsors, SCE, its Agents or Employees will not be responsible for any errors or omissions on copy prepared and submitted by the Advertiser or Participant.

  10. The signature of the Application and its receipt by SCE is deemed conclusive evidence of the Applicant's agreement to pay the full fees due from that moment. Should a Participant wish to cancel attendance, notice must be received in writing from the Participant concerned. If applicable, SCE will retain the deposit sum paid by the Participant. Note that any registration, sponsorship, administration and insurance fees are non-refundable.

  11. Where a Participant wishes to cancel within 3 months of an Event taking place, the Participant will remain liable for the full value whether or not the Participant actually participates in the event.

  12. The Conference Committee, Sponsors, SCE, its Agents or Employees shall not be liable for loss, damage or delay resulting from acts of war, civil commotion, strikes or lockouts intervention or regulation, military activity or any other circumstances which shall make it impossible or inadvisable for the Conference Committee to hold the Conference at      the time and place provided, and the Conference Committee reserves the right to re-schedule the event at another date and/or at an alternative site.  Furthermore, SCE, will not be responsible and will be held harmless should any conflicts or misinterpretations arise with the host county, its sponsors, agents or other bodies regarding any and all aspects of the Conference which may affect the Participants.  The said Participant acknowledges that SCE have sustained damages and losses as a result of the foregoing, as well, and shall and does hereby waive all claims for damages or compensation.  The sums paid to SCE as fees or otherwise in connection with the Conference shall remain the property of SCE.

  13. The Conference Committee, Sponsors, SCE, its Agents or Employees are not responsible to assist the Participant in obtaining passport and visa, for entrance into the country where the event is to be held.  The fact that the Participant is unsuccessful in obtaining these documents from the necessary government authorities will not constitute a basis for cancellation of this contract/application and it is clearly understood that no refunds whatsoever will be made.  The Participant, however, may substitute another party or company who meets the entry and government formalities necessary for entry into the country where the event is to be held.  Such substitution shall be the sole responsibility of the contracting Participant.

  14. The Conference Committee, Sponsors, SCE, its Agents or Employees are not responsible for any loss, damage or delay incurred in freight shipments (transport, handling and clearing) into and out of the country in which the Event is held. Participants are urged to adequately insure all shipments.

  15. The Conference Committee, Sponsors, SCE, its Agents or Employees are not responsible for any loss due to cancellation, abandonment, postponement or curtailment in whole or in part of the Conference for causes outside its control.  Participant is recommended to adequately insure their participation expenses in case of such cancellation etc.

  16. Participant expressly acknowledges that no representations - whether oral or in writing - expressed or implied - have been made concerning the amount of business to be gained from the conference, its success or that SCE, or any of their subsidiaries or affiliates, employees or other entities allied with them have made any guarantees or assurances concerning the conference.  Participant further acknowledges that this document constitutes the entire agreement and the binding rules and regulations existing between the parties, and that he has been given no oral change or modification.  No one is authorised to make any oral changes in this agreement.

  17. This agreement shall be governed by and construed according to English law. Any disputes between the parties under this Agreement hereby submit to the jurisdiction of the English Courts.


T: + [44] (0) 203 790 8880

F: + [44] (0) 203 790 8889


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© 2020 Summit Conferences & Exhibitions Ltd. Registered in England & Wales No. 07458177